Start Date: April 1, 2021

Position: Legacy Schools Program Assistant

Location: Toronto, Ontario

Job Status: Full-time, contract

Hours of Work: 35

Salary: Competitive

SUMMARY

As part of the Gord Downie & Chanie Wenjack Fund (DWF) team, the Legacy Schools Program Assistant provides administrative support to the Education and Activation department and is responsible for performing various functions.  The Legacy Schools Program Assistant will provide administrative operational support, assist with the coordination and execution of the Legacy Schools program, and provide ongoing support to the leadership team as required in accordance with DWF’s governing policies.

Reporting to the Manager, Education & Activation, the successful candidate will be responsible for helping in an administrative and operational capacity across all aspects of DWF.

As DWF continues to rapidly grow and expand a willingness to be nimble, flexible, and accommodate ongoing change is necessary.

DUTIES AND RESPONSIBILITIES:

• Coordinate tracking of reconciliACTIONs at Legacy Schools across the country, including but not limited to social media, school outreach, and maintaining data on DWF file sharing platform
• Assist with ongoing data integrity, ensuring mailing information for all educators is kept up-to-date
• Assist in maintaining ongoing relationships with Legacy School educators
• Assist in representing DWF at conferences
• Assist with developing educator communications (emails, social posts, evaluation surveys) and answer questions, and requests for support
• Work closely with Marketing & Communications to ensure reconciliACTIONs and success stories are being shared on DWF social media, and curriculum and teaching tools, are continuously updated online
• Coordinate year-end Legacy School survey disbursement and completion, monitor data collection, and analysis
• Take responsibility to increase sensitivity, awareness, and implementation of cultural teachings and organizational practices in a professional manner
• Support and work towards the overall vision and mission of the DWF
• Ability to work as a team member and within the organization framework including staff meetings, professional development opportunities, team building, and self-care
• Carry out other duties which may be necessary from time to time, as required

QUALIFICATIONS:

• Must be registered with Miziwe Biik Aboriginal Employment and Training (note: registration can be completed during the application/interview process)
• Post-secondary diploma/degree in administration or experience in an administrative position is considered an asset
• Discretionary skills to manage confidential information
• Must possess strong written and verbal communication skills
• Strong organizational/time management skills with an ability to manage multiple demands, meet deadlines, take initiative, and work as a member of a team
• Demonstrated understanding and experience working with Educators and Communities
• Proven analytical and problem-solving skills
• Demonstrated expertise in project development and management
• Strong understanding and appreciation for Indigenous culture, traditions, and practices
• Experience with on-line teaching/learning methods and programs a definite asset
• Experience working with a donor database is considered an asset
• Advanced knowledge of MS Office (including Outlook, PowerPoint, Excel, Word, and DropBox), internet, social media platforms, and general office equipment
• Current Police Record Check and Vulnerable Sector Screening is required

SUBMISSION PROCESS

Please submit cover letter and resume to Lisa Prinn, Manager, Education & Activation via email at legacyschools@downiewenjack.ca.  Please clearly label envelope or email subject; Legacy Schools Program Assistant Application – Confidential.

Only those applicants who meet the qualifications will be contacted for an interview.  A Police Record Check and Vulnerable Sector (if applicable) will be required at the time of offer of employment.

This is a full-time role for an Indigenous candidate (First Nations, Inuit or Métis) who resides within the Greater Toronto Area. Generously funded with a Targeted Wage Subsidy grant from Miziwe Biik Aboriginal Employment and Training and Service Canada. Candidates must be registered with Miziwe Biik Aboriginal Employment and Training. 

Start Date: April 1, 2021

Position: Digital Marketing Assistant

Location: Toronto, Ontario

Job Status: Full-time, contract

Hours of Work: 35

Salary: Competitive

SUMMARY

As part of the Gord Downie & Chanie Wenjack Fund (DWF) team, the Digital Marketing Assistant provides support to the Marketing and Communications department and is responsible for performing various functions.  The Digital Marketing Assistant will provide administrative and operational support, assist with the coordination and execution of the marketing and communication activities of DWF, and provide ongoing support to the leadership team as required in accordance with DWF’s governing policies.

Reporting to the Manager, Marketing & Executive Operations, the successful candidate will be responsible for helping in an administrative and operational capacity across all aspects of DWF.

As DWF continues to rapidly grow and expand a willingness to be nimble, flexible, and accommodate ongoing change is necessary.

DUTIES AND RESPONSIBILITIES:

• Assist in implementation of social content calendar across platforms, including but not limited to content ideation (both internally and externally), drafting content, and scheduling
• Assist in managing engagements, including responding to inquiries received through social channels
• Assist in developing external-facing documents, including project management and proof-reading
• Coordinate the development of newsletter communications, including but not limited to collecting information from multiple departments, proof-reading content, and supplying supplemental images
• Coordinate website content updates with multiple departments, ensuring updated content is supplied on a routine basis
• Assist with event coordination, and stakeholder engagements in relation to DWF events (Secret Path Week, National Indigenous History month events, and Artist Ambassador visits etc.)
• Assist in coordinating third-party fundraisers, including completion of agreements, brand oversight, shipment of assets, and gathering post-event metrics
• Assist with event coordination on DWF initiatives, including but not limited to asset management, travel coordination, budgeting and supplier management, digital broadcasting, oversight of contractors (ie. Design, video editing)
• Take responsibility to increase sensitivity, awareness, and implementation of cultural teachings and organizational practices in a professional manner
• Support and work towards the overall vision and mission of the DWF
• Ability to work as a team member and within the organization framework including staff meetings, professional development opportunities, team building, and self-care
• Carry out other duties which may be necessary from time to time, as required

QUALIFICATIONS:

• Must be registered with Miziwe Biik Aboriginal Employment and Training (note: registration can be completed during the application/interview process)
• Post-secondary diploma/degree in administration or experience in an administrative position is considered an asset
• Discretionary skills to manage confidential information
• Must possess strong written and verbal communication skills
• Strong organizational/time management skills with an ability to manage multiple demands, meet deadlines, take initiative, and work as a member of a team
• Demonstrate effective management skills in event planning are required
• Proven analytical and problem-solving skills
• Experience working with Indigenous Peoples and Communities and knowledge of Indigenous cultures, and traditions is preferred
• Experience working with a donor database is considered an asset
• Advanced knowledge of MS Office (including Outlook, PowerPoint, Excel, Word, and SharePoint), internet, social media platforms, and general office equipment
• Current Police Record Check and Vulnerable Sector Screening is required

SUBMISSION PROCESS

Please submit cover letter and resume to Crystal Reinhard, Manager, Marketing & Executive Operations via email at crystal@downiewenjack.ca.  Please clearly label envelope or email subject; Digital Marketing Assistant Application – Confidential.

Only those applicants who meet the qualifications will be contacted for an interview.  A Police Record Check and Vulnerable Sector (if applicable) will be required at the time of offer of employment.